Call for Vice-President Nominations

Call for Vice-President Nominations

The call for nominations is closed.

CNA’s members will elect a vice-president at the June 2022 annual meeting. The elected nurse leader will serve in this newly created role for two years (2022-2024).

Currently, CNA’s officers are the president, the president-elect, and the CEO. To ensure representation of the different categories of nursing among the officers, under the new officer model to be adopted at the 2022 annual meeting, an additional officer is being created — the vice-president, who will be elected by the members.

As outlined in the By-laws, having each of the three elected officers represent a different nurse category — registered psychiatric nurse, nurse practitioner, licensed practical nurse, and registered nurse — is desirable.

The vice-president does not become the CNA president-elect once the term has ended.

Electing the leadership of CNA is one of the most important responsibilities of membership because that individual represents you, our members. 

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The successful candidate will serve as a board director and vice-president for a two year term. This new role will be elected at the 2022 annual meeting. The vice-president:

  • Is a voting member of the board
  • May be asked to chair meetings in the absence of the president and/or president-elect
  • May be asked to serve as a spokesperson on behalf of the organization as delegated by the president and/or CEO
  • With the president and president-elect, shall have the power to direct and oversee the affairs of CNA between meetings of the board
  • Is the chair of the nominating committee and sets the agenda for related meetings
  • Is the chair of the CNA awards committee (within the Canadian Academy of Nursing)
  • Is a member of the finance and audit committee
  • Is a member of the governance and policy committee
  • Is a member of the CEO performance review committee
  • Is a member of the roundtable on professional nursing associations and membership

The nominee for vice-president must:

  • Be a nurse within the meaning of the By-laws and in good standing with their provincial or territorial regulatory body.
  • Have an active CNA membership and paid their fees.
  • Have demonstrated leadership ability.

The nominee must consent to the nomination and be prepared to show their leadership ability in a statement, which is published in the “slate of nominations.”

The following are not eligible:

Current board members, employees, or independent contractors of CNA and their family members or spouses.

Official call

The nominating committee issues a call for nominations for vice-president every two years. The candidate nomination process is made available to members and is to be completed and sent to CNA’s governance office of each nomination year.

The nomination form must be accompanied with letters of support from five members of CNA, one of which can be from the nominating individual.

The call for nominations will include a request for a high-resolution colour photo of the candidate as well as their curriculum vitae.

If there are two or more appropriate candidates, there will be no second/final call for nominations. The nominating committee will finalize the slate of candidates for presentation to the board.

Second/final call

In the event there are less than two candidates, the nominating committee will encourage additional nominations by putting out a second/final call for nominations.

The nominating committee can also nominate a candidate if there are fewer than two candidates and if the majority of committee members votes in favour of the candidate, consent of the nominee has been given, and if the letter of nomination is signed by the committee chair.

Slate of nominations

The nominating committee reviews the vice-president nominations in every even-numbered year and prepares a list of candidates, known as the “slate of nominations.” As soon as the slate of nominations has been declared, it is sent to the CNA president. The nominees’ names will be made available to the public as soon as the slate of nominations is finalized.

Replacement nominations

In the event there is only one candidate for vice-president and they are unable to stand for election for any reason, the nominating committee may do either or both of the following:

  • Issue an additional call for nominations, with appropriate timelines and requirements, subject to the fact that all nominees must meet the eligibility criteria
  • Put forth, on its own initiative, additional nominations for vice-president.

All nominations so made must be filed with the president of CNA before the election. Such nominations must be supported by the consent of the nominee in writing.

Additional nominations at annual meeting of members

Pursuant to the Canada Not-for-profit Corporations Act, additional nominations may be made by member at one of CNA’s annual meeting of members, providing such nominations are supported by the consent of each nominee in writing. However, CNA is not required by law or policy to request any such nominations during the annual meeting.

Electing the leadership of CNA is one of the most important responsibilities of membership. Candidates for elected office in CNA are highly qualified leaders in Canadian nursing. As such, the campaign activities and election processes should be dignified in nature and content. The goal of the campaign activities and election processes is to enable the membership to make an informed choice based on the leadership qualities and attributes that candidates bring to the position.

The following guidelines provide for equitable, open, and fair elections. They are intended to support candidates in running an effective campaign that includes opportunities for visibility and for communicating with the membership so they can make informed decisions.

Communication with candidates

After the slate of nominations is finalized, a teleconference/video conference will be arranged for the candidates. During this meeting, candidates will be welcomed, the election guidelines will be reviewed, and questions from candidates will be answered. A CNA staff member will be assigned as the key contact for candidates during the campaign.

Pre-election activities

The purpose of pre-election activities is to assist candidates in preparing for the election, which is held during the CNA annual meeting of members.

Promotional materials (print and electronic) may be prepared, used, and distributed according to the guidelines below.

The candidates will be profiled prominently on the CNA website and promoted on CNA social media accounts. Information will also be provided with the annual meeting documents. Each candidate for vice-president must provide CNA the following:

  • A photograph
  • A statement demonstrating leadership ability (up to 200 words)
  • Contact e-mail address
Acceptable candidate promotional materials and distribution

Candidates may use a number of promotional materials as part of their campaign. These include:

  • A statement of qualifications, including what expertise the candidate would bring to the elected position
  • A statement of how the candidate envisions meeting the mission and goals of CNA
  • Contact information (e.g., for obtaining the candidate’s curriculum vitae)
Acceptable candidate promotional materials and activities
  • Candidates may provide their promotional materials in response to requests from individuals or groups.
  • In the event of an in-person meeting, distribution of the candidate promotional materials shall not occur within the room where an event is occurring, but the flyer may be left at the candidates’ table or be given to attendees outside event meeting rooms.
  • CNA staff will provide logistical support to candidates (e.g., communication about date, time, and location of relevant meetings) and answer or forward questions from candidates, as required.
Meet-the-candidates sessions — virtual

For virtual meetings of members, meet the candidates sessions will be set up prior to the meeting to provide an opportunity for them to share their qualifications for the position and answer questions the members may have. These sessions will be recorded and posted on the CNA website so that all CNA members have an opportunity to watch them.

Meet-the-candidates sessions — in-person

Should an annual meeting take place in a face-to-face format, candidates will be provided with an identification symbol, which must be visible and secure.

The candidates will be provided an opportunity to share their qualifications for the position and engage in conversations with members to promote their candidacy and receive feedback from members on same.

CNA will provide a well-lit, prominent, and identified table for the candidates to share outside of the annual meeting room. The location of the table and the availability of candidates will be well advertised in the annual meeting agenda.

Candidates are encouraged to mingle with members and annual meeting attendees outside of the meeting room during breaks and mealtimes.

The candidates will be presented to the membership and annual meeting attendees during a meet-the-candidates session. This session will be placed on the agenda of the annual meeting and be early enough in the day to allow the maximum number of members to be present.

Meet-the-candidates session — general guidelines

Each candidate will have the opportunity to interact with CNA members at a meet-the-candidates session. One of the CNA officers will preside over the session (which can be virtual or in-person), which is held ahead of the election.

  • The speaking order of the candidates will be determined by a draw.
  • Each candidate will have 10 minutes to speak to the members.
  • After all the candidates have spoken, the presiding officer will call for questions.
  • The question period will include time for three brief questions.
  • No one individual in the audience may ask more than one question during the session.
  • Each candidate will have a maximum of two minutes to reply to a question.
  • The order of response to questions shall alternate from candidate to candidate so that no candidate is always the first to answer.
  • After candidates have answered the first question posed, the presiding officer will call for the second question in accordance with the above sequence. The third question will be posed and answered in the same sequence.
  • The presiding officer may extend the time limit for more questions if the allotment time for the meeting allows for it.

The presiding officer has authority to:

  • Set the order of questions when more than one member has expressed an interest in asking a question
  • Ensure the above guidelines are met
  • Monitor the response time of candidates to ensure they do not exceed the time allowances.
  • Rule on which part of a two-part question will be entertained.

Members will cast their votes at the appointed time during the annual meeting. Results are posted almost immediately, and then the successful candidate is announced and congratulated. All candidates are thanked and acknowledged publicly at that time. (After the annual meeting, each candidate will also receive a formal letter of thanks.) At the end of the annual meeting, the successful candidate officially accepts the office of vice-president .

Should there be a malfunction of the digital voting system the vote will be taken as soon as the voting system is working again.

In the event of a tie vote, a run-off election will be held.

Candidates and the membership at large will be asked to submit an evaluation of the campaign process.